ADMINISTRATION ASSISTANT

Responsibilities

• 1. Greeting and welcoming guests as soon as they arrive at the reception and directing them to the appropriate person or office.
• 2. Maintaining the reception area and the conference room to ensure they are tidy and stocked with necessary materials.
• 3. Answering, screening and forwarding incoming phone calls, taking messages where necessary, while providing accurate information.
• 4. Ensuring that phone extensions are working all the time and reporting any faults to the Administration Officer.
• 5. Receiving, sorting and distributing mail and packages.
• 6. Performing general administrative tasks such as filing, photocopying, binding documents and data entry.
• 7. Helping out with booking appointments, travel and accommodation arrangements for meetings, trainings and any activities.
• 8. Controlling office access for staff and maintaining visitor logbooks.